Administrative Assistant (m/f/d)

Job title: Administrative Assistant (m/f/d)

Company: Talentor


Job description: Background:We are seeking an Administrative Assistant to support the Product Team Lead (PTL) and Product Team (PT) in daily operations. This role will involve a variety of tasks that extend beyond traditional administrative support. The company will provide necessary on-site training; however, a scientific mindset and understanding are essential.General Info:Start Date: ASAPEnd Date: 12 months (extension possible)Workload: 80-100%Workplace: BaselTasks and Responsibilities:

• PTL/PT Support:
• Provide general administrative support, including coordinating projects and organizing PTL and PT meetings: invitations, time planning, and other cross-functional meetings as requested.
• Prepare and maintain PT documentation, tracking, and filing.
• Maintain a well-structured filing system that is easy to navigate.
• Manage PTL travel and expenses.
• Handle invoices and purchase orders (POs) as needed.
• Utilize project management tools to monitor progress and resource allocation.
• Support system and database management (e.g., SharePoint, Prompt, Brave) by accurately inputting data and ensuring data integrity and confidentiality.
• Process communications such as newsletters and announcements as requested.
• Maintain security groups and distribution lists.
• Provide on-site support at the Basel location.

Your Profile:

• Preferred background in business management and/or science education.
• Proficiency in English; German is a nice-to-have.
• Previous experience in project management is preferred but not required.
• Recent graduates with a science background are also encouraged to apply; flexibility is offered in this regard.

Behavioral Traits: * Communicative, energetic, flexible, and innovative.

• Capable of making decisions independently within their area of responsibility.
• Transparent and engaged in their work.

Expected salary:

Location: Basel

Job date: Mon, 09 Jun 2025 02:51:25 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck