Executive Assistant

Job title: Executive Assistant

Company: Cpl Group


Job description: Job Title: Executive Assistant – 12-Month ContractLocation: Dublin 2 (Hybrid Working Available)Salary: €28,000 – €30,000Division: Strategic OperationsWe’re looking for a proactive and detail-oriented Executive Assistant to join a well-established public sector organisation on a 12-month contract. Supporting the Payroll & Expenses team, this role is ideal for someone with strong administrative skills who enjoys keeping things organised, supporting colleagues, and ensuring day-to-day operations run smoothly.Key Responsibilities:

• Process and track staff expense claims (domestic and international) with accuracy and care.
• Monitor charge card balances and support staff in submitting reconciliations on time.
• Maintain up-to-date employee records including vehicle insurance and travel details.
• Assist with raising purchase orders and processing invoices in line with internal processes.
• Provide admin support to the Payroll & Expenses Executive, including document prep and inbox monitoring.
• Respond to internal queries about expenses, travel, and general admin processes.
• Update internal systems and trackers to support audit readiness and record-keeping.
• Assist the wider admin and finance support team with ad hoc tasks and reporting.
• Ensure all tasks are completed to internal deadlines and with a focus on accuracy.

Ideal Candidate:

• Solid admin background, ideally in a support, accounts, or team coordinator role.
• Strong organisational and document management skills.
• Confident working with internal systems and databases (training provided).
• Clear communicator with a helpful, professional approach.
• Comfortable handling routine tasks, following structured processes, and managing multiple deadlines.
• Experience supporting with POs or invoices is an advantage, but not essential.
• A third-level qualification or currently pursuing one is a bonus, not a requirement.

#CplOS25 ##LI-FS1

Expected salary: €28000 – 30000 per year

Location: Southside Dublin

Job date: Fri, 25 Jul 2025 01:48:47 GMT

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