Executive Assistant to Chief of Staff (maternity cover)

Job title: Executive Assistant to Chief of Staff (maternity cover)

Company: Falck


Job description: Executive Assistant to Chief of Staff (maternity cover)Are you an exceptionally organised and proactive administrative professional seeking a challenging Executive Assistant role with expanded responsibilities? We are seeking a highly detail-oriented and efficient professional with a proven track record in providing robust administrative support at executive level. If you thrive in a fast-paced environment, excel at managing complex tasks, and are adept at working proactively and independently, this role offers a significant opportunity.The position provides essential administrative and operational support to the Chief of Staff for Corporate Development & Affairs (CDA) and the Executive Office, as well as the broader team, while the current assistant is on maternity leave. It is an exciting position within a global organisation dedicated to help more people wake up in the morning and live a healthier life.This role is for an experienced Executive Assistant seeking to leverage their extensive expertise within a dynamic global executive environment. You will play a critical part in supporting executive-level operations, including key responsibilities in Board administration, budget management, and presentation preparation, offering a significant platform for continued professional contribution and growth.At Falck, you will build your career with a global provider of emergency response and healthcare services. Falck is a company with a strong heritage as a trusted operational partner and whether you work in the field or at the office, you will be making real life impact as we rescue, assist, and reassure people in need. About the jobAs the EA to the CoS, you will play an active role in making sure that our Executive Office is running smoothly and enable high-quality and professional service to our organisation.You will provide essential administrative and operational support to high-level executives in a fast-paced, dynamic environment and be a valued member of the CDA Management team.A core focus will be to enhance the productivity and efficiency of the Chief of Staff by proactively managing administrative tasks, anticipating needs, and implementing highly effective planning and organisational systems.You will also be responsible for the meticulous preparation of meetings, materials, and presentations for the Board of Directors and its Committees, ensuring accuracy, confidentiality, and timely distribution.Key responsibilities:

• Coordinating the preparation of Board or Committee meetings and distribution of meeting materials, ensuring accuracy and confidentiality and that action items are followed up on
• Close collaboration with the CoS’ Business Partner
• Perform practical support tasks
• Driving and coordinating CDA initiatives and meetings and implementing administrative processes
• Build a strong internal network across various departments and teams for smooth delivery of tasks and problem solving, navigating organisational processes and gathering information for reports
• Handling budgets and forecasts as well as basic bookkeeping and budget reporting tasks
• Ad hoc support of the CoS’ team members

Furthermore, but just as important:

• E-mail, calendar and expense management for the CoS
• Proactively preparing the CoS for meetings and recording action minutes
• Making travel, conference, and event arrangements
• Ad hoc tasks

About youThe ideal candidate is a seasoned Executive Assistant with a proven track record of excellence in supporting senior executives. You possess a deep-seated ability to proactively anticipate the administrative and operational needs of the Chief of Staff and the Executive Office, consistently operating several steps ahead. You are exceptionally organised, possess impeccable attention to detail, and are an accomplished and professional communicator, skilled at building rapport and effectively engaging with senior-level internal and external stakeholders.You are comfortable with digital tools, finance management and are skilled in interpreting and analysing data such as budgets, invoicing, and expenses.We expect the following from you:

• Possess a relevant master’s degree or equivalent extensive experience in executive support or business administration
• Significant and demonstrable experience as an Executive Assistant supporting C-suite executives or Board-level leadership in a complex, global environment
• Fluent written and spoken proficiency in both Danish and English, with the ability to communicate with clarity, conciseness, and executive-level polish
• Exceptional organisational and project management skills, with a proven ability to seamlessly manage multiple complex priorities and workflows simultaneously in a high-pressure environment
• Consistently deliver high-quality results with precision and efficiency, even when faced with ambiguity or demanding deadlines
• Masterful stakeholder engagement and relationship-building skills across all levels of the organisation and with external partners, demonstrating discretion, diplomacy, and influence
• Highly proactive and autonomous, with a demonstrated capacity to anticipate needs, solve problems independently, and consistently deliver a high level of professional contribution that significantly enhances executive effectiveness
• Advanced proficiency across the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and extensive experience with relevant online collaboration and communication platforms (e.g., Teams, SharePoint, etc.)
• Expert ability to strategically plan, organise, and prioritise a demanding workload, effectively managing competing priorities to ensure optimal use of executive time and resources
• Possess a sophisticated service mindset focused on enabling executive success, coupled with a strong business acumen that allows for informed decision-making and contribution
• Demonstrated analytical capability to quickly grasp and analyse complex information, particularly related to financial data (budgets, reports) and business operations, to support executive understanding and decision-making
• A highly collaborative and influential team player with a proven ability to build and maintain strong, trusting relationships across all functions and levels of the organisation.

Please apply by sending us your CV and motivated cover letter. The position is full-time and the expected start date is 1 September.About us
Our Executive Office is run by our CoS of Corporate Development & Affairs (including Global Strategy, Innovation, Quality, Risk & Safety, Global Branding, Communication & Sustainability and People & Culture) and the Executive Office. We are based in our headquarter in Copenhagen, Sydhavnen, and are a team that drives the agenda at the highest levels of the organisation.At Falck, we are driven by a commitment to care – for people, for communities, and for each other. We offer a unique opportunity to build a foundation for a future career within strategic roles, leadership support functions, or broader corporate areas.Join us and build a career that impacts more lives than your own.
Are you interested?We process applications on a continuous basis, which is why we encourage you to upload your application and CV as soon as possible.If you have any questions about the position, please contact:
Name: Aina Lu Nielsen
Email address: [email protected]We look forward to receiving your application.
Application deadline:
06-07-2025
Location:
Falck Center Copenhagen
Address:
Denmark
Follow Falck:Careers with real life impactAt Falck, you build your career with a global provider of healthcare and emergency health and safety services. You have the opportunity to develop, learn, and advance across positions and markets.We are 25.000 skilled and experienced professionals globally. Characterized by a strong, diverse, and inclusive working environment, we go to work every day with the promise to be there when you need us. From prevention to treatment and in critical situations, you can rely on us to turn care into action. We show up to make a difference and help build healthy communities and develop safe workplaces.People are at the heart of every action
Through our varied offers of healthcare and emergency health and safety services, we have made it our responsibility to help even more people around the world live healthy lives. We are constantly exploring new technology and innovating our services, we strive to meet new challenges and provide more people access to safety and healthcare every day. With our purpose to advance sustainable healthcare to meet people’s changing needs, we combine our skills, experience, and innovation to help people when they need us.At Falck we are reflecting on the different societies that we are part of, we know that the differences that you and your colleagues bring to Falck are key to the success of our business. We, therefore, welcome everyone to apply for a position at Falck regardless of background, skills, and personality.Do you want a career with real life impact?

Expected salary:

Location: Danmark

Job date: Tue, 24 Jun 2025 23:30:45 GMT

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