Grade IV Administration Assistant

Job title: Grade IV Administration Assistant

Company: Tallaght Hospital


Job description: Job DetailsJob Title: Grade IV Administration Assistant
Reference No: 2025/531 (2025)
Department / Directorate: Finance Directorate
Reports to: Finance Manager or DeputyTallaght University Hospital (TUH) is a model 4, voluntary, academic teaching hospital partnered with Trinity College and situated in south west Dublin. With a staff of over 4,000 people from 63 different countries, it provides both acute and tertiary care to an increasing population of circa 800,000 people and is a provider of local, regional and national specialties. It is also a National Urology Centre, the second largest provider of dialysis services in the country, Pelvic and Acetabulum National Centre and a designated Trauma Unit.The Hospital is part of the newly established HSE Dublin & Midlands Region, which serves a population of over 1.2 million across seven counties, and operates under the governance of an independent Board of Directors who give their time on a voluntary basis. TUH is also supported by the Adelaide Health Foundation, the Meath Foundation and Tallaght University Hospital Foundation.TUH recognises the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.The Hospital is ambitious, recognising that healthcare delivery is undergoing seismic change and will be different now and into the future, largely due to digital and technological advances along with research continuing to discover and test new treatment options. TUH wants to be a leader in determining that future. It is a “Hospital without Walls” always looking to optimise care both within and beyond in line with the Sláintecare vision of providing the right care, in the right place, at the right time whilst empowering our patients and staff. development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are:

• Collaborate – together and with our academic and care partners
• Achieve – our goals, positive outcomes and wellbeing
• Respect – for patients, each other and our environment
• Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.A full overview of TUH is available on www.tuh.ie/about usPurpose of the role:
The Finance Administration Assistant, Grade IV will be responsible for ensuring the smooth running of the administration support for the Finance department they are assigned to.Overview of role:
Key Duties and Responsibilities

• Provide general administrative support including data entry to the department
• Demonstrate excellent organisational and administrative skills, have strong technical & problem solving skills
• Deal with telephone queries relating to the department function
• Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
• Provide cover and support to team members as appropriate
• Maintain efficient general office procedures as appropriate to the post
• Use of computer packages relevant to the role

• Carry out any other duties, which may be assigned from time to time

General accountability:

• Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.

Qualifications & Experience required
Must have:

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent

Or

• Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5

Or

• Have satisfactory relevant experience which encompasses demonstrable equivalent skills

And

• 2 years relevant administration experience
• Practical experience of use of IT systems / packages
• Fluent command and understanding of the English language to include spoken and written word

Desirable:

• Minimum of 1 year’s administration experience in Healthcare environment
• Minimum of 1 year’s administration experience in a finance department
• Experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint

Reward & Recognition

• Remuneration is in accordance with the Department of Health Consolidated Salary Scales, 1st March 2025.

€35,256 – €54,370 LSI

• The appointment is full time, temporary and pensionable.

• The annual leave entitlement is 27 working days per year pro rata. The leave year runs from 1st April to the 31st of March each year.

• Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.

Application process
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the ‘On-Line’ Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.
All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.Informal Enquiries to: Lydia Doyle, Senior Financial Accountant
Telephone (01) 4143120 or email lydia.doyle@tuh.ie
Closing Date: Before close of business on: 11th June 2025TUH Core Competencies: Core Area Competency Level
Managing the service Quality & Safety of Service 2
Managing the service Delivery of Results 1
Managing Change Problem Solving & Decision Making 2
Managing Change Communications & Influencing 1
Managing Yourself Team player 1
Managing Yourself Planning and Organising 1
Managing People People Management 1
Managing People Leadership 1Please go to for details of the core competencies

Expected salary: €35256 – 54370 per year

Location: Tallaght, Co Dublin

Job date: Fri, 30 May 2025 01:27:25 GMT

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