HR Student Assistant

Job title: HR Student Assistant

Company: Arup


Job description: Shape a future with purpose at Arup in CopenhagenHR Student Assistant with a focus on processes, quality, and experienceArup is an independent firm of engineers, consultants, designers, planners and technical specialists offering a broad range of professional worldwide. Founded in 1946, Arup is the creative force behind many of the world’s most prominent projects such as the Sydney Opera House, the Birds Nest Stadium in Beijing, the Øresund Bridge, and other globally unique and distinctive projects.At Arup, we take pride in shaping iconic projects that combine innovation, sustainability, and functionality. Our work in Denmark includes groundbreaking projects like the Cityringen Metro, BLOX and the Camp Adventure observation tower. We are a growing, dynamic office of 80 staff, with a mix of Danish and international talents, and our office is located in the heart of Copenhagen centre.The RoleOur Business Services team is looking for a passionate Human Resources Student Assistant to join us for a minimum 15 hours per week. You will be working closely with our HR Manager and HR Specialist to support on a wide range of HR tasks, facilitating a high level of service for our staff members in the Copenhagen office. The role will give insight into how HR is managed in an international company and to develop hands-on experience across various HR processes. You will be replacing our current HR Student Assistant who – after a year with us – is graduating and moving abroad.The Business Services team in Denmark is a dynamic group of professionals from a range of disciplines, including Administration, IT, Facilities, Finance, and HR. Together, we provide first-class support to over 80 colleagues in our Copenhagen office. We’re known for our collaborative spirit, quick problem-solving, and a good dose of humour (not to mention our great sense of fashion and excellent playlists). With you on board, we’ll be even better at keeping things running smoothly and making the office an even better place to work.Furthermore, you’ll be part of a vibrant European HR network, connecting with over 30 colleagues across Europe. We’re currently working on making our processes more efficient and aligning them across countries to strengthen collaboration and create a more seamless experience for everyone involved. It’s a great opportunity to share knowledge, collaborate across borders, and grow as part of an international community.Your responsibilitiesYou will support key HR processes throughout the employee life cycle, including pre-employment documentation, preparing offers and contracts, onboarding, managing employee benefits and holidays, as well as coordinating student job fairs twice a year.Your tasks will include:

• Support with the administration of onboarding and offboarding
• Draft employee contracts
• Managing staff benefits
• Keep the HR intranet up to date with policies etc.
• Keep track of employee contract changes and fill-in forms to inform Payroll and Finance
• Keeping the HR Employee database up to date with new starters, changes and leavers
• Coordinating and planning job fairs, recruitment events and our Wellbeing Month
• Preparing slides and materials for the monthly staff breakfast meetings
• Continuously evolving ad hoc tasks
• Supporting change management initiatives as the company grows, helping to align and streamline HR processes across the organization

Your technical and personal competenciesYou’re a team player who thrives in a dynamic, international environment. Eager to learn and open to new challenges, you’re looking for a role where you can gain meaningful, hands-on experience. You take ownership of your work, show strong commitment, and believe that having fun along the way is an important part of doing a great job. You see this as a perfect opportunity to grow—both personally and professionally.You meet the following requirements:

• Currently studying at master’s level within a related field such as HR, Law, Communications or Business Management
• Excellent communication skills
• A genuine interest in HR
• Detail oriented and mindful of the importance of compliance
• Able to conduct yourself in Danish and English on a professional level
• Eager to learn and get experience within a large variety of tasks
• Familiar with Microsoft 365, particularly Excel
• Able to handle sensitive information with confidentiality

What we can offer

• A diverse office environment with staff members from all over the world
• Exposure to a wide range of HR related tasks and a solid introduction to the entire HR cycle and different roles within the field
• Frequent social events like canal boat rides, picnics, Summer and Christmas parties, pool tournaments and much more
• Benefits including private health insurance, a gross salary scheme, and other employee perks
• The chance to be part of a collaborative team and work closely with your manager, fostering personal and professional growth

This contract is a temporary contract of 12 months with the possibility to extend.Are you interested?Great! Please apply by sending your CV and motivation (in English). You can include your motivation as a cover letter or by adding a paragraph in your CV. We will start reviewing applications as they come in, so we recommend you send yours as soon as possible. The job add will close on June 6th 2025. We look forward to reading yours!

Expected salary:

Location: København

Job date: Tue, 27 May 2025 05:36:26 GMT

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