Invoice Portal Administrator

Job title: Invoice Portal Administrator

Company: Selecta


Job description: Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring a Invoicing Assistant to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements. Taking a lead role in implementing, and later embedding, a cultural change through the finance organisation.The successful candidate will be a key member in a high performing, client focused, transaction processing team that delivers services to a high standard to the rest of Finance and company wide. Also provide support for end-to-end finance transaction processing and driving process improvement and efficiency through automation, scale and technology, whilst ensuring that transactions are processed in accordance with the business’ controls environment and comply with group.About SelectaSelecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.Responsibilities

• Daily submission of invoices to multiple client portals
• Managing requests for purchase order increases

• Weekly auditing of portal accounts

• Managing a large volume of emails in a prompt and efficient manner

• Addressing various inquiries across the organization

• Coordinating with internal staff and clients to ensure that inquiries are addressed promptly.
• Ad hoc requests from the Billing and National Credit Control Leader

Requirements

• Ideal experience in FMCG with a large number of clients.
• ERP and finance application systems experience, notably M3, Cognos, Microsoft Dynamics,365.

• Strong user of Microsoft Office range, PowerPoint, Word & Excel.

• Good communication skills.

• Self-starter and able to prioritise workload.

• Experience & knowledge of process improvement methodologies and delivery in operational excellence.

• Evidence of building and maintaining strong relationships with key business stakeholders.

• Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.

• Excellent organisational and problem-solving skills, able to manage conflicting demands and priorities.

• To be able to manage own workload to ensure all invoicing is ready by monthly cut off dates

• Ad hoc requests from the Billing Manager

Applicants must have the Right to Work in the UK permanently. Please apply for consideration- we look forward to reviewing your CV.In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.Benefits

• 25 days of annual leave plus bank holidays
• Life assurance equivalent to 2x your yearly salary
• Five weeks of occupational paid sick leave for added security
• Extended leave policy for greater flexibility
• Free parking at our Head Office and other depot locations
• Unlimited coffee and tea to keep you refreshed
• Clear career progression paths with development opportunities
• Strong leadership support to help you thrive
• Employee recognition scheme to celebrate your contributions
• Mental health and wellbeing support, including access to mental health first aiders

Expected salary: £25000 per year

Location: Hemel Hempstead, Hertfordshire

Job date: Thu, 31 Jul 2025 22:16:35 GMT

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