Office Administrator

Job title: Office Administrator

Company: ICE Jobs


Job description: Office Administrator (Maternity Cover – Fixed Term Contract)Location: Belmullet (Onsite)Our client is a long-established, family-run company operating in the waste management sector. Serving domestic, commercial, industrial, and construction clients, they provide comprehensive waste collection and disposal services for both solid and liquid waste. With a team of over 80 staff and ongoing investment in growth, they are now seeking an experienced and professional Office Administrator to join their team on a fixed-term maternity cover basis.Reporting To:

• Business Services Manager
• Business Operations Manager

Key Responsibilities:

• Maintain and update the waste manifest (Excel-based).
• Prepare weekly and monthly work reports.
• Administer all waste records, including relevant dockets and forms.
• Ensure efficient filing of all records.
• Maintain EPA waste records through an on-site paper-based filing system.
• Manage access permits and journey management plans for employees and contractors.
• Verify and approve third-party invoices and issue purchase orders.
• Obtain quotations from suppliers and manage purchase order process.
• Verify monthly invoices from external suppliers.
• Attend monthly health, safety & environmental (HSE) meetings.
• Collaborate with the on-site environmental, health & safety (EHS) team.
• Prepare schedules and source Material Safety Data Sheets (MSDS) as needed for hazardous waste collections.
• Provide administrative support to the on-site operations team.

Employee Benefits:

• Career advancement opportunities
• Employee referral bonus scheme
• Regular social events (e.g., Christmas, summer BBQ, sports)
• Discounted skip hire
• Increased annual bonus and leave with length of service

Sustainability Commitment:Our client is actively working toward ambitious 2030 sustainability targets that build the foundation for reaching net-zero emissions in their direct operations by 2050. Key goals include:

• 50% reduction in CO₂ emissions
• 20% improvement in route efficiency
• Transition to 100% electric fleet (cars and vans)
• Planting of 50,000 trees for carbon offset
• 100% renewable electricity usage
• Installation of solar panels to generate clean energy on-site

If you’re looking for an opportunity to support a values-driven organisation with a strong commitment to sustainability and community, we encourage you to apply today.

Expected salary:

Location: Ireland

Job date: Sat, 21 Jun 2025 00:45:32 GMT

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