Production & Purchasing Administrator

Job title: Production & Purchasing Administrator

Company: Hartley People


Job description: Hartley People Recruitment is hiring on behalf of our client in the engineering and manufacturing industry for a Production & Purchasing Administrator role.Job Overview:
We are seeking a highly organised and proactive Production & Purchasing Administrator to oversee all production activities and purchasing operations within a fast-paced engineering and production facility. This role is critical to ensuring the seamless operation of production workflows, inventory control, purchasing, and compliance with health and safety regulations.Key Responsibilities:

• Maintain accurate and up-to-date records within the Production Operation System.
• Ensure all fabricated items are properly documented and controlled.
• Generate Work Orders based on inventory levels and customer sales orders.
• Accurately issue materials and labour against Work Orders in the system.
• Create and maintain Bills of Materials and production operations in the system.
• Produce weekly and monthly reports on production performance and inventory

statistics.

• Monitor inventory levels of raw materials and sub-components.
• Address inventory shortages through appropriate purchasing or internal fabrication.
• Conduct cycle counts on critical raw materials and finished goods.
• Organise and administer the Annual Stock Take.
• Issue RFQs for raw materials and consumables to approved vendors.
• Review quotations and raise Purchase Orders in line with purchasing procedures.
• Identify opportunities for cost savings and process improvements in procurement.
• Manage order processing and deliveries to external sub-contractors.

Maintenance Coordination:

• Schedule and maintain preventive maintenance operations for plant and machinery.
• Ensure calibration requirements are met for applicable equipment.
• Assist with occupational health and safety procedures.
• Perform daily fire door checks and weekly fire alarm checks to ensure compliance.

Qualifications & Skills:

• Previous experience in a production administration or procurement role within an

engineering/manufacturing environment.

• Strong knowledge of inventory and production systems.
• Proficiency in ERP/Production Operation Systems.
• Excellent organisational and time management skills.
• Attention to detail with a focus on accuracy and efficiency.
• Familiarity with health and safety regulations and maintenance procedures is a plus.

For immediate consideration, please contact sarah.dalton@hartleypeople.com or respond to this job posting.Hartley People Recruitment work to the highest ethical standards within our industry and we value the trust that you place in us when you send your CV. We can provide a full consultation in confidence and we guarantee that your CV will not be sent to any of our clients without your prior consent.

Expected salary:

Location: Waterford

Job date: Sun, 06 Jul 2025 04:41:22 GMT

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