Senior Administrative Assistant

Job title: Senior Administrative Assistant

Company: ICON


Job description: We encourage our people to seize the opportunity to bring flexibility, innovation and determination to every situation.By doing this, our people build exciting and rewarding careers, deliver results to help bring life-changing medicines and devices to market and maintain ICON’s success as an industry leader.Full ServiceFull-service roles offer the opportunity to work on projects and programmes on behalf of the world’s most innovative pharma, biotech and medical device companies.ICON Strategic SolutionsOur Strategic Solutions team is embedded in our clients’ businesses, helping to deliver cutting edge research.Government and public health servicesWith our Government and Public Sector Solutions (GPHS) team you could be on the ground helping to resolve a crisis or having an impact on global health issues.Global Business ServicesGlobal Business Services functions are the backbone of the organisation, providing support services in areas including Finance, IT, HR, Sales, QA, Facilities & Administration, Legal & Procurement.Commercial roles offer opportunities to be involved in the exciting world of proposals, sales and marketing.Overview of Service LinesICON offers a broad range of specialised services to assist pharmaceutical, biotechnology and medical device companies to bring new drugs and devices to market faster. Our services span the entire lifecycle of product development and can be adapted to suit small local trials or large global programs.

• Our Locations

Our LocationsWith headquarters in Dublin, Ireland, ICON has employees in 119 locations across 53 countries.

• Why ICON?

Why ICON?No matter what part of ICON you work in, you are contributing to solving some of the most complex healthcare challenges and are helping to deliver new medicines and devices that are impacting millions of peoples’ lives, right across the world.Why icon? full service mean for you?Integer posuere erat a ante venenatis dapibus posuere velit aliquet. Duis mollis, est non commodo luctus, nisi erat porttitor ligula.Events? full service mean for you?Integer posuere erat a ante venenatis dapibus posuere velit aliquet. Duis mollis, est non commodo luctus, nisi erat porttitor ligula. * Early TalentEarly TalentEarly talent programs are designed to provide participants with opportunities to gain valuable experience, develop their skills, and build relationships with experienced leaders within the organization. Early talent programs can take many forms, including internships, academy programs, and leadership development programs. ICON is committed to recruiting top talent while also fostering a culture of learning and development within the organization.graduate What does full service mean for you?Integer posuere erat a ante venenatis dapibus posuere velit aliquet. Duis mollis, est non commodo luctus, nisi erat porttitor ligula.Senior Administrative Assistant

• Location:

DublinReference: JR131755

• Categories

Facilities & Administratives Services * __vacancyopjusttionswidget.opt-Business Area__
ICON Full Service & Corporate Support * __vacancyopjusttionswidget.opt-Remote Working __
Office BasedTalent Acquisition Coordinator

• Full Service Division

EmailSend me a messageFirst Name*Last Name*()\[\]\.,;:\s@”]+(\.[^()\\[\]\\.,;:\s@”]+)*)|(“.+”))@((\[[0-9]{1,3}\.[0-9]{1,3}\.[0-9]{1,3}\.[0-9]{1,3}])|(([a-zA-Z\-0-9]+\.)+[a-zA-Z]{2,}))$” data-required=”true” id=”emailinput” maxlength=”256″ name=”emailinput” placeholder=”Email address” type=”text”>Email address*Enquiry*About the roleSenior Administrative Assistant – Ireland, DublinICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.ICON is currently looking for a Senior Administrative Assistant to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and collaborative environment.This position reports directly to the Legal Operations Manager, with a dotted line to the Director of Litigation & Employment. The successful candidate will be responsible for providing high-level administrative support across legal operations and litigation matters, ensuring efficient coordination, compliance, and documentation handling.Key responsibilities include:Litigation & Employment Support (50%)

• Provide comprehensive administrative support in litigation matters, including file setup, document management, and ongoing maintenance
• Assist with legal hold processes, fact gathering, and coordination of internal data requests
• Support responses to subpoenas, discovery, and other legal documentation requests by identifying, reviewing, and producing relevant materials
• Liaise with internal teams to collect and transmit information related to investigations and legal matters
• Assist with employment law filings and provide administrative support for internal HR investigations
• Ensure confidentiality and compliance with legal and regulatory requirements

Legal Operations Support (50%)

• Manage intake and triage of legal service requests, routing them to appropriate stakeholders
• Assist with e-billing inquiries, vendor onboarding, and matter setup within legal management systems
• Maintain vendor panels, including rate card updates and performance review coordination
• Support legal team projects, including data gathering, reporting, and process improvement initiatives
• Coordinate legal team meetings, prepare agendas, and assist with team-wide events or initiatives

What You Need:

• Minimum 5 years’ experience in a legal administrative role, ideally within a corporate legal department or law firm
• Strong organisational and prioritisation skills with the ability to manage multiple tasks in a fast-paced environment
• Excellent interpersonal and communication skills, with a professional and proactive approach
• Proficiency in Microsoft Office Suite and comfort using legal technology systems

#LI-LP1What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our to read more about the benefits ICON offers.At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a requestInterested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.Are you a current ICON Employee? Please click to applyShare:ICON and youImpactful work. Meaningful careers. Quality rewards.At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential.List #1Day in the lifeSimilar jobs at ICONSalaryLocationUS, San Antonio, TX, IDSDepartmentFull Service – Early Clinical and Bioanalytical SolutionsLocationSan AntonioRemote WorkingOffice BasedBusiness AreaICON Full Service & Corporate SupportJob CategoriesFacilities & Administratives ServicesJob TypeTemporary EmployeeDescriptionWe are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Dietary Aid at ICON, you will play a vital role in maintaining a clean and safe environment for our employees and visiReferenceJR130811Expiry date01/01/0001AuthorAuthorSalaryLocationUS, San Antonio, TX, IDSLocationSan AntonioRemote WorkingOffice BasedBusiness AreaICON Full Service & Corporate SupportJob CategoriesFacilities & Administratives ServicesJob TypePermanentDescriptionWe are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Custodian at ICON, you will play a vital role in maintaining a clean and safe environment for our employees and visitoReferenceJR130810Expiry date01/01/0001AuthorAuthorSalaryLocationUS, San Antonio, TX, IDSLocationSan AntonioRemote WorkingOffice BasedBusiness AreaICON Full Service & Corporate SupportJob CategoriesFacilities & Administratives ServicesJob TypeTemporary EmployeeDescriptionJob Advert PostingWe are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Custodian at ICON, you will play a vital role in maintaining a clean and safe environment for our emReferenceJR129307Expiry date01/01/0001AuthorAuthorSalaryLocationNetherlands, Groningen GRQMDepartmentFull Service – Corporate SupportLocationGroningenAssenRemote WorkingOffice BasedBusiness AreaICON Full Service & Corporate SupportJob CategoriesFacilities & Administratives ServicesJob TypePermanentDescriptionBij ICON ben je niet enkel getuige van de toekomst van klinische geneesmiddelenontwikkeling. Je maakt er deel van uit!Ben jij een echte regelneef, vind je gastvrijheid net zo belangrijk als wij en ben

Expected salary:

Location: Dublin

Job date: Fri, 04 Jul 2025 22:20:10 GMT

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