Temporary Executive Assistant

Job title: Temporary Executive Assistant

Company: Brightwater


Job description: Dublin 4 – Temporary with further opportunities – €24-€29 p/h in line with government pay – Fully onsite – Brilliant collaborative and supportive team – Must be available for an immediate StartWe are seeking a highly organised, discreet and adaptable Temporary Executive Assistant to provide comprehensive support to the Office of the Vice President. This is an immediate start position with an estimated duration of 3 months, with the possibility of long-term extension or further opportunities.About the Position This dynamic role will involve supporting two key executives: the Vice President and a Director within the unit. The successful candidate will thrive in a fast-paced but collaborative and friendly environment with a varied workload.Key Responsibilities

• Act as Personal Assistant to two executives managing diaries, handling phone calls and a very busy email correspondence, liaising with internal and external stakeholders and organising events and travel where necessary.
• Assist in preparing detailed minutes, reports, proposals, presentations and other materials.
• Organise and coordinate all meetings and events, including scheduling, agenda preparation, documentation, minute-taking, room reservations & set-up and follow-up on agreed actions.
• Organise events, meetings and hospitality involving senior figures from industry and state organisations.
• Serve as the first point of contact for internal and external stakeholders for the Vice President’s Office.
• Provide administrative support to Unit Directors on project administration, management and delivery.
• Offer general administrative support such as arranging couriers, travel, filing, document & post management and ordering office supplies.
• Support the General Manager with procurement, processing invoices and expenses and recording leave.
• Maintain accurate electronic files and input data into computerised systems including eprocurement, efinancials, CoreHR, and RMS.

Experience/RequirementsDesired Traits:

• Confidentiality: Ability to handle sensitive information with the utmost discretion.
• Pleasant Demeanour: A positive and approachable attitude, acting as a welcoming first point of contact.
• Flexible Approach to Work: Adaptable and proactive in managing a varied and busy workload.
• Ability to work independently and as part of a team, with a high level of judgment, confidentiality and discretion.

Minimum Requirements:

• Minimum 3 years’ experience as Executive / Personal Assistant
• This role requires high level of English language proficiency (reading, writing and speaking)

Further Details:

• This is a temporary hourly paid position, with a rate based on experience, equivalent to the Senior Executive Assistant pay scale, ranging from €44,000 – €53,000 annually / €24-€29 p/h.
• Working hours are 35 hours per week, 7 hours per day (9 am to 5 pm with a 1-hour lunch break).
• Annual leave entitlement is 23 days (pro-rata).
• The role is fully on-site for the first three months, subject to review thereafter.

Additional Information:

• This role does not meet criteria for a Critical Skills permit.

Contact Hit the apply button below to send your cv. Alternatively, for more information on this position or other , please contact directly viaTo view all live jobs with Brightwater and market insights, please visit our website;

Expected salary:

Location: Dublin

Job date: Sat, 24 May 2025 23:21:21 GMT

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